Scheduling meetings with someone inside of your institution is pretty easy in Outlook since you can typically look at shared availability with the Scheduling Assistant when generating a calendar invitation. Things get a bit more complex for folks outside of your institutions, which is why there are services like Doodle, WhenIsGood.net, and When2Meet.com. When you are trying to meet with 1 or 2 people outside of your institution, you can instead directly send your calendar availability in-line in an email.

Steps:

1. Pop out your email message draft
2. Click to set your cursor where you want your calendar to appear
3. Click insert –> calendar (you probably need to make your window full screen in order to see this calendar option)

Next:

4. Change the date range to “specify dates…”

5. The start date will be today. Change the end date to some other date.