Planon “Go Live” is set for September 30, 2023 For real this time! Planon “Go Live” is set to occur Saturday, September 30, 2023. The cutover from Famis to Planon will occur over the weekend (September 30-October 1) when the fewest number of campus users will be impacted. This timing allows us to have a clean …

Continue reading “The Final Countdown!”

With the first round of User Acceptance Testing (UAT) by the Core Team now complete, this week we are kicking off UAT Round 2. We have already invited over 45 campus stakeholders to participate in testing the system’s configuration, functionality, intuitiveness and ease of navigation with fresh eyes. As the name implies, “user acceptance” testing …

Continue reading “User Acceptance Testing (UAT) Kicks-Off January ’23”

It’s been a while since the IWMS Core team has provided a Blog post update. The roll-out timeline has been modified slightly because of several complexities and factors beyond anyone’s control. We are now aiming towards a “Go Live” date later in 2023 – which will align better with the university’s overall business calendar. We …

Continue reading “The “I” is for Integrated”

Planon and a myriad of UVM’s other software programs (e.g., Peoplesoft, Kronos) must be able to “talk to one another” for data and information to be pulled into or pushed out of Planon in a useful and accurate way.  Integration is a fancy way of saying this, and the magic of getting software to work …

Continue reading “Integration, Testing, & Training–In that order”

The IWMS Core Implementation Team and our business partner, Planon, have had to slightly adjust the project timeline which means the Planon system “go live” date will not coincide with the start of new fiscal year. Instead, we are aiming to deploy the first phase of Planon — and fully unplug from FAMIS– by the …

Continue reading “April showers & May flowers won’t bring IWMS this Spring”

In contrast to Reactive Maintenance — which is performed in response to a request or if something is broken — Preventive Maintenance (PM) refers to activities that are done to prolong the life of an asset or piece of equipment, i.e., to prevent it from breaking or wearing out prematurely. Routine tasks such as replacing air …

Continue reading “Preventive (Planned) Maintenance”

Thus far, the IWMS Core Team has already received a great deal of input from many campus stakeholders and end-users through various methods: During the Functional Review Sessions (September 2021), the Exhibit Sessions (October 2021), and the Design Sessions (November 2021); through our Monthly Q&A Open Forums, and through other informal and ad hoc conversations …

Continue reading “Ways to Give Us Your Input”

During this week’s Core Team meeting, one team member noted we have “About 20 weeks to go!” before we launch. The words were like a lightning bolt, reminding us of our original timeline goal to design, configure, test, train users and launch our new Planon platform —and unplug FAMIS— to align with the start of …

Continue reading ““About 20 Weeks to Go.” Not!”

Conceptually, once the foundational elements of Space and Assets are laid out in IWMS, then we’ve established the places where and the things that Facilities Management personnel take care of everyday through various maintenance activities and tasks.  Maintenance is categorized as either Reactive (i.e., responding to requests) or as Planned (i.e., preventative maintenance to prolong …

Continue reading “Reactive Maintenance (a.k.a. Service Requests, Work Orders & Cost Recovery)”

On any given day, Facilities Management units need and use dozens of parts, supplies and materials for the operation, maintenance, and renewal of our assets. Keeping accurate records of what is purchased, how much we have in inventory, and where and how it’s used (and by whom) is vital information for determining the total cost …

Continue reading “Purchasing and Stock (Inventory) Management”