Archive for the ‘Policy Updates’ Category

Sexual Harassment Training

Before you are eligible to begin work for the Fall 2012 semester, you must complete UVM’s online “Preventing Sexual Harassment” training.  Once you have finished the training, you will receive a certificate of completion.

1. KEEP A COPY OF THIS FOR YOUR RECORDS!  You are required to complete this training just once, but all of your employers on campus must have a record of your completion.

2. SEND A COPY OF THE CERTITIFCATE TO US.  If you have completed this training in the past, you will not need to take it again.  Simply send us a record of your certificate of completion.  (If you think we already have one on file, call or email to check).

A link to the training is included above and also on the “For Subject-Area Tutors” page on the blog.

Payroll Forms and Procedures: What Do You Need to Record a Session?

Hi, everybody!

Just wanted to let you all know that TutorTrac is back and fully operational (we hope) as of today. You may disregard the paper scheduling system and, as per usual, record your sessions in the following manner:

For Campus-Wide Appointments:

1. Create a “Quick Visit” in TutorTrac to create a record of the session. Be sure to fill in all of the fields.

2. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac.

For Co-op Based Appointments:

1. Be sure to check your schedule on TutorTrac no more than an hour before your scheduled availability.

2. When you meet with a student, return to your schedule to mark the session as attended and to complete your notes in the session record.

3. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac.

For Drop-In Group Tutors and SI Leaders:

1. You will need to have all students sign an attendance sheet for each session you have. We will log the sessions into TutorTrac here in the Learning Co-op; you do not need to do this.

2. You will need to submit a work summary report before the end of each pay period.

3. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac and on your work summary report.

For Work-Study Tutors:

1. Follow the directions as indicated above.

2. For Co-op based appointments, remember you are required to show up and get paid for all availabilities, even if no one schedules an appointment with you.

3. You will need to complete a paper work summary report (found by the printer and on the blog) each week and submit it to Rachel.

4. You will need to enter your hours into PeopleSoft weekly.


Thanks, and have a great first week on tutoring!

Welcome Back!

Hello, friends!

We are very close now to the beginning of the semester.  I hope you are excited!  As per usual, I have a list of updates and announcements for you all.  Here goes:

1. Our All-Tutor Meeting will take place on Monday, September 5, from 7:00-8:30 pm in L/L CM 315.  This meeting is MANDATORY if you wish to return as a tutor this semester.  Whether you choose to dress to impress is up to you, however.  If you will not be able to make this meeting, please talk to me ASAP.

2. Rather than listen to me review policies you’ve known for years, there is a policy reminder survey available on the blog and by following this link:  You must complete this survey before you are eligible to begin tutoring for the semester.

3. If you delete this email and lose the link to the reminder survey or the location for our meeting, fret not, dear tutors.  All this information and more is available on the tutor blog.

4.  Speaking of the blog, you may notice that I have recently posted a schedule for payroll deadlines and paycheck deliveries.  I will still send reminders to submit your hours as I did last year, but feel free to refer to this schedule at your convenience and to plan any large purchases.

5. The first day of tutoring will be SEPTEMBER 12.  No tutoring appointments may be scheduled prior to this date.

6. If you are paid with work study funds or tutor at least one high-demand course and would like to schedule regular hours in the Learning Co-op for this semester, please be in touch.  I am starting to draft the Co-op schedule now.

7. I am currently looking to hire tutors to lead Drop-In Group Tutoring sessions for the semester in BSAD 60, 61, 65, and 180; CHEM 26, 31, and 141; MATH 009-121; NFS 043; PHYS 11 and 31; PSYC 001; and STAT 51, 11, and 141.  If you are interested or want to learn more about this opportunity, please let me know ASAP.

Enjoy your last week of freedom…See you soon!



Tutor Trac Scheduling

Hello, All–

I just wanted to send along a quick reminder regarding Tutor Trac and the Co-op based tutoring schedule.  If there is a problem with your schedule on Tutor Trac, please bring it to my attention as soon as possible.  While it is very important to inform the front desk employees of these issues for the smooth functioning of the Co-op, they cannot fix scheduling problems in Tutor Trac for you.  They can cancel appointments and can tell you what is on your schedule, but the cannot amend your availability.  Just a reminder to bring any issues of that nature directly to me.  Many thanks.


Tutee Agreement

The Tutee Agreement should be gone over with your tutee the first time that you meet with them. It contains valuable information about both the tutee’s and your own responsibilities. Also, the second page of the form has places for you to record information about your tutee that will make it easier to look them up on Tutor Trac later.
The Tutee Agreement Form:

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