Archive for the ‘Logging Hours’ Category

December 6, 2013


I hope this email finds you well. Exams are underway, and I know you must be face-deep in those text books. I wish you all the best of luck with finals.

As you should all know, tutoring ended on Wednesday. Unless we had discussed an extenuating circumstance, no tutoring should go on during  finals. No time will be approved after December 4th, unless you had prior approval.

This weekend is the final pay deadline for subject area tutors. Please make sure that all of your hours are in PeopleSoft, and all of your visits are accurately recorded in TutorTrac before Sunday at midnight. If you don’t get time in, you may not be paid until you return in January. For that reason, if you have any questions at all about PeopleSoft or TutorTrac, do let me know.

We have updated TutorTrac. The good news: you shouldn’t receive any more messages regarding the security of the site. The bad news: if you had the site bookmarked, you will have to redo that. The URL is:

I hope you all have a fantastic break. For those of you graduating, congratulations and fare well. For those of you going on to internships or studying abroad, enjoy yourselves, and hopefully we’ll see you soon. For those of you here in the spring, you should get an email from me in January about an all-tutor meeting. Keep an eye out for it.



From the PeopleSoft login page:


“The Financials and Human Resources PeopleSoft Systems will be unavailable from 4:30pm

on Thursday November 1st through the start of business on Monday, November 5th.

Note that time submission and approval is currently unavailable as we prepare for the system



You will not be able to submit time until the morning of Monday, November 5th. Please, keep track of your hours until then.


Spring Semester Payroll Deadlines

To help ya’ll keep on top of logging session records and entering your hours into PeopleSoft, feel free to refer to the chart below.  I’ll continue to remind you of payroll submission deadlines in my weekly emails, too.


Hello, Tutors–

TutorTrac is currently down.  Since you will be unable to check your schedules, if you are scheduled to work in the Co-op, please come in!  We have no way of checking whether or not you have an appointment prior to the session start time.

Also, we will need to keep track of all sessions using a paper session record system today.  Both Co-op based and Campus-Wide appointments will need to be recorded using this paper system!  Detailed instructions as to how this will work can be found on the blog here:

Thank you!


Payroll Forms and Procedures: What Do You Need to Record a Session?

Hi, everybody!

Just wanted to let you all know that TutorTrac is back and fully operational (we hope) as of today. You may disregard the paper scheduling system and, as per usual, record your sessions in the following manner:

For Campus-Wide Appointments:

1. Create a “Quick Visit” in TutorTrac to create a record of the session. Be sure to fill in all of the fields.

2. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac.

For Co-op Based Appointments:

1. Be sure to check your schedule on TutorTrac no more than an hour before your scheduled availability.

2. When you meet with a student, return to your schedule to mark the session as attended and to complete your notes in the session record.

3. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac.

For Drop-In Group Tutors and SI Leaders:

1. You will need to have all students sign an attendance sheet for each session you have. We will log the sessions into TutorTrac here in the Learning Co-op; you do not need to do this.

2. You will need to submit a work summary report before the end of each pay period.

3. Enter the hours you have worked into PeopleSoft. Be sure they match the date and number of sessions you have reported in TutorTrac and on your work summary report.

For Work-Study Tutors:

1. Follow the directions as indicated above.

2. For Co-op based appointments, remember you are required to show up and get paid for all availabilities, even if no one schedules an appointment with you.

3. You will need to complete a paper work summary report (found by the printer and on the blog) each week and submit it to Rachel.

4. You will need to enter your hours into PeopleSoft weekly.


Thanks, and have a great first week on tutoring!

Skip to toolbar