Open another users Calendar in Outlook for PC

You can use Outlook 2016 for PC to open and view another users calendar. This is especially useful when you need to get a glimpse of your co-workers schedules. This guide will walk you through the process of creating and adding another users calendar to a calendar group.

  1. Open Outlook 2016 and switch to the Calendar view by clicking the “Calendar” icon in the lower left corner of your Outlook window.
  2. In the left hand column, you’ll see a My Calendars list. Right-click on My Calendars. From the menu that appears, select New Calendar Group.
  3. This will create an empty calendar group. Name the group accordingly to fit your needs.
  4. Right-click on the calendar group you just created. From the menu that appears, select Add Calendar –> From Address Book.
  5. This will bring up a search window. We’ll use this to find the contacts you wish to add to your calendar group. In this example we’ll add Travis Bartlett’s calendar to the new calendar group.
    1. Search for your desired user(s)
    2. Select the user(s) from the list of results, then click the Calendar button
    3. Click OK to open the calendar(s)
  6. Once you’ve added members to your calendar group, you can toggle their calendars ON and OFF by clicking the “checkbox” next to their name.

That’s it. You’ve successfully added another users calendar to your calendar group.

If you are having problems or need further assistance, please contact the UVM Tech Team Help Line at 802-656-2604

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