Basic Exchange Calendaring for iOS Calendar App

The steps below outline how to do several Calendaring functions using the native iOS Calendar app. Each process below assumes you have already set up your Exchange account on your iOS Device, if you have not already done so visit our Adding an Exchange Account to your iOS Device article before proceeding.

Creating an Event

  1. Open the iOS native Calendar app.iOSCreateEvent1
  2. Tap the “+” sign in the top right corner of the Calendar Application
    iOSCreateEvent2
  3. Enter a “Title”. Leave the “Location” field blank.
    iOSCreateEvent4
  4. Input the event time and date, if it repeats, and other basic scheduling data. Then tap “Calendar”.iOSCreateEvent5
  5. Select the proper calendar for this event. The selected calendar is denoted by a check mark. When you have selected a calendar, go back by tapping “New Event” in the top left corner.
    iOSCreateEvent6
  6. Tap “Invitees”. You will be brought to the “Add Invitees” page. This is the page where you will add people and locations to your event.
    iOSCreateEvent7

    1. To add people, you can type their name or netID and then select them from the list.
      iOSCreateEvent9
    2. To add a location, you must type a building name, then select from the populated list of rooms.
      iOSCreateEvent10
    3. After you have added each person and an event location, tap “Done” in the top right corner.
      iOSCreateEvent11
    4. If there are scheduling conflicts, you will be brought to a page which will suggest alternative meeting times everyone can attend. You can select a different time on this page, or continue as is. After you have made your selection, tap “New Event” in the top left corner to go back.
      iOSCreateEvent12
  7. Choose when you would like to receive an “Alert” for this meeting, use “Show As” to configure how your would like to appear on your calendar to other users, and select “private” if you want this events details hidden from other calendar users.
    iOSCreateEvent13

    1. The “Alert” function adds a reminder for the specified event.
    2. The “Show As” function gives several options for how people invited to the event will appear on their calendar.
    3. The “Private” option sets whether the event details are seen by people not invited to the event. This includes title, location, and other details.
  8. Scroll to the bottom of the “Edit Event” page and fill in “Notes” with a message you would like to send to each event participant. After you have created your message, tap “Add” in the top right corner.
    iOSCreateEvent14
  9. You should now see the event in your native iOS Calendar.
    iOSCreateEvent15

 

For more details on the Exchange Migration project, please visit our landing page here: http://www.uvm.edu/it/email/exchange/

If you are having problems or need further assistance, please contact the UVM Tech Team Help Line at 802-656-2604

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