Basic Calendaring in OWA

After Migration to Microsoft Exchange, everyone that has an active email account will also have access to the Exchange calendar.

Adding an Event or Meeting to the Exchange Calendar

  1. To create a new event in the Exchange Calendar, either click New in the top left corner of the page next to the search box or right click on the calendar and click New.
  2. The Details box should show up. Fill in the Event Name. AddEvent3
  3. Next, specify a start date and start time for the event.
    AddEvent4 AddEvent5
  4. Next you can specify a calendar. The meeting or event will be put on this calendar, and anyone with the proper permissions to edit or view this calendar will be able to interact with your calendar event. This step is especially important if you manage a calendar for someone else or share a calendar with other people.
  5. Next, you can set how the event repeats.
  6. Now, you can set reminders for the meeting or event.
  7. The last of the basic details is how event participants appear to other calendar users during this event.
  8. At the bottom of the Details pane is the email that everyone invited to your event receives.
  9. Next, add a room to the event by clicking Add room and selecting a location on campus.
  10. After specifying a location, you are brought to a list of all the possible rooms that can be reserved. If you don’t find the room you are looking for, you can select Choose new room list and look through the other locations on campus.
  11. The room you selected will appear next to the Change room button.
  12. You can add another person to the even by typing in their first and last name in the search box under People. After you find the correct person, click on their name to add them to the event. They will appear under the People column if they have been successfully added.
  13. To see if everyone that was invited is available to attend the event, you can use the Scheduling Assistant function in OWA. Click Scheduling Assistant in the top right corner.
  14. Along the middle-left of the page, we can see that there are no conflicts for Zach, Joe, or the Waterman Lab. Click OK in the top left corner to go back to the Details page.
  15. After you have verified that the settings are correct, you can click Send, and the recipients will receive an invitation to your event.

You successfully added an event!


If you are having problems or need further assistance, please contact the UVM Tech Team Help Line at 802-656-2604


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