Adding a Delegate – Outlook on the Web

While it is possible to grant delegate permissions using Outlook on the Web (OWA), the Outlook desktop application for PC and Mac offer much more granularity in assigning permissons. If you’d like to use Outlook to configure your delegate permissions please use the self-help articles here:
Add delegate Outlook for PC
Add delegate Outlook for Mac

Exchange allows you to grant “Delegate permissions” to another Exchange user.This is similar to the designate rights you configured as an Oracle Calendar user. These delegation permissions allow specified users the ability to:

  • Create meetings on your behalf.
  • Manage your calendar.
  • Reply to meeting requests from others.
  • Send emails on your behalf.

NOTE: You should trust any user you grant delegation rights to.

  1. Login to Outlook for the web
  2. Switch to the “Calendar” view, then click on the “Share” button. Select the calendar you wish to grant delegate permissions to. (Your default calendar is named “Calendar”).
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  3. Enter the name of the user you wish to grant delegate rights to in the “Share with:” field. In this example our delegate will be “Joe Shmoe”. Once you’ve added your delegate(s), use the permissions dropdown and select the “Delegate” option. Click “Send” to send to save these permission settings.
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  4. After delegating your calendar to someone, you must also specify permissions for how your meeting requests and response messages will be handled. Right-click on the calendar for which you assigned a delegate, then select “Permissions“.
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  5. This will bring up the “Global delegate options” window. Select your desired behavior for “Send invitations and responses to:
    1. Delegate only. Send me notifications (Default) – this option will send your meeting invitation emails to your delegate, you will only receive a notification of meeting requests and response.
    2. Delegate only – Only your delegate will receive meeting requests and notifications.
    3. Both my delegate and me – both you and your delegate will receive meeting requests and notifications. (Not recommended)
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  6. Click “Save” to save your changes.

That’s it. You’ve successfully granted Delegate Permissions to another user.

If you are having problems or need further assistance, please contact the UVM Tech Team Help Line at 802-656-2604

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