Sharepoint useage tip: Don’t click on the name of a file

A pair of department administrators asked me for help with editing files in Sharepoint. It turns out that they were confused about the difference between clicking on the name of a file and selecting “Edit in Microsoft ” from the drop down menu.
They assumed that the two actions would give you the same results when in fact they do not.
Clicking on the name of a file a Sharepoint library will open that file in read only mode. If you then attempt to save that file, your only choice will be to save it on your local hard drive and then you’ll have to wrestle with Sharepoint to get the file uploaded, delete the original, etc. etc.
If you want to edit a file in Sharepoint, never click on the file name. Instead, just hold your mouse over the file name, which will give you a box with a golden down arrow at the far end. Then select “Edit in Microsoft “. This checks the file out to you so that nobody else can change it, opens the file straight from Sharepoint into the appropriate Microsoft Office application and allows you to simply select Save from the File or Office menu to save your changes. Click on this screen capture to see what I mean:
Drop_down.JPG
Caveats:
1) This only works in under Windows
2) This only works under Internet Explorer

Are you still running Symantec Antivirus?

Are you still running Symantec Antivirus security software on your computer? If yes, it’s time to remove/replace it. ETS has just announced that they are decommissioning the on campus management servers for that software package as of November 30th. Although this shouldn’t affect your use of your computer, you should note that because Symantec hasn’t been updated here on campus for several years now, you are not completely protected from the various flavors of malware that have appeared in the interim.
Recently the only running installations of Symantec Antivirus that I’ve seen have been on MacOS computers. I am sure though that there are still older Windows computers out there that haven’t been updated.
Please take this opportunity to remove SAV, and if you have a Windows computer, replace it with ESET’s NOD32 product, found at http://www.uvm.edu/software Unless you are running a 64 bit version of Windows, you need the 32 bit version.
MacOS users can simply remove SAV by opening Macintosh HD then Applications then Symantec Solutions. There should be an uninstaller application available. You will need to authenticate as an administrator in the removal process. At present UVM does not have a recommended MacOS antivirus solution, but since there are still very few instances of MacOS malware in the wild, we feel that it is reasonably save to run your computer without it.
Windows users should open their Add/Remove Programs control panel, locate Symantec Security as well as LiveUpdate and remove BOTH. Then restart your computer, and install ESET’s NOD32 32 bit version from the location mentioned above.
Lastly, Windows users should get in the habit of visiting the UVM software download page to check for updates to NOD32. ETS does not make an announcement when they update the NOD32 client version and although NOD32 does update its definition files automatically, it does not update the client software itself. Having the most current recommended version of NOD32 is important in order to avoid performance issues and malware infection.
As always, contact us if you have questions. http://www.uvm.edu/artsandsciences/computingsvs/

Lots of phishermen, don’t fall for the bait

We’ve seen many UVM customized phishing scams recently, including one that mocked up our webmail login page exactly.
The only legitimate email regarding password or status changes to your UVM email account is the one that comes from David Todd and DOES NOT ask you to do anything but go to the UVM account page to change your password.
Please be alert when following links in any email and make sure that the URL of what you clicked on makes sense. For any UVM related service, the URL should end in “uvm.edu”. If it does not, then chances are high that the link is part of a scam.