April 2006

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Has this ever happened to you? Someone sends you an email with an important attachment. You open it up, read it, maybe even make a few changes. Then you press Save…
…and you never find it again.

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It’s a good idea to put your email “on vacation” whenever you are going to be away from the office for more than a day or two. When your email is in vacation mode:

  • You continue to receive mail.
  • People who send you mail get an automated response that tells them how long you’re going to be away (and anything else you want to tell them).

So here’s how to do it (refer to image below):

  1. Maybe an hour before you leave the office for your vacation or trip, point a web browser (like Firefox or Internet Explorer) at http://www.uvm.edu/account/
  2. Select “Setup Vacation Notifications”…
  3. Edit the vacation message to suit your needs (see “A” below). This is the automated message that people will receive when they send you an email. Some things that you might want to include in your message:
    • That you’re away.
    • That the person’s email was received.
    • The date that you’ll be back.
    • Who might be of assistance in your absence.
  4. Set your return date (“B”): this new feature enables your email to end its vacation the same time you do (we used to have to do this manually, if we remembered).
  5. Press “Start” to initiate vacation mode (“C”).
  6. At this point it’s not a bad idea to test the system by sending yourself an email.

A couple of bonus notes:
If I send you a hundred emails while you’re away, the system will only send me your automated reply the first time (and then maybe once a week thereafter, if I keep harassing you).
When you return, you can go to http://www.uvm.edu/account/ to view a list of people your message was sent to while you were away–you know, if this is the kind of thing that strikes you as fun.
The system tries not to send automated replies to spam, fake email addresses, or mailing lists.

Sharing computer passwords has never been a great idea.
It became less of a great idea at the end of 2004 when our computer passwords and email passwords became one in the same.
Now I’m just going to call it a bad idea.
Here’s why:
Effective April 1, 2006, you use this same username and password to access your Human Resources and Payroll information on the new Catalyst (Peoplesoft) system. If you’ve shared your password with me, I’ll be able to:

  • View your paycheck
  • Manage your direct deposits
  • Update your tax information
  • Mess around with your online timesheet

…I don’t think you want me to do that.
What can you do?

  1. If you’re a password-sharer, Change your password
  2. Stop sharing your password

Directions for changing your password are here:

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